Now, quite a long post! Recently, I have become fed up of Outlook and SE PC Suite, it's crap, they don't talk to each other correctly.
I sync my contacts, calendar and tasks between the 2. I get constant duplication, Outlook changes the timings of events by 12 hours. When we went from 2008 to 2009, it totally screwed everything up! Anyway, frustration ensured.
So, I started looking around at alternatives and stumbled across Gmail's IMAP support (nothing to do with calendars etc, not directly anyway). I have been using POP3 with Outlook to download my Gmail's for a few years now, always worked OK for me.
So, I thought, I could move over to Thunderbird (I love open sauce stuff and it seemed to have better Gmail support than Outlook, then theres addons, yum). I could use IMAP for emails (nice and synced emails, POP3 doesn't do this).
What I also found was that there were plenty of addons to sync up Thunderbird and Google Calendars and contacts. Brilliant!! I never really used Google Calendars, so now was a good time to start, 'cos it's frigging amazing! Quick add features, SMS reminders, multiple calendars etc. I could also sync this local copy of my schedule to me K850i phone, super.
Here is my Thunderbird guide, pulled from a variety of sources (all linked to for reference). Non of them quite had everything listed, I've tried to pull it all here:
Install Thunderbirdhttp://www.mozilla-europe.org/en/products/thunderbird/Install Thunderbird Google IMAP addonThis addon basically makes all the changes listed here -
http://mail.google.com/support/bin/answer.py?answer=77662 but it does it all for you with no fuss. It also does the advanced stuff here -
http://mail.google.com/support/bin/answer.py?answer=78892.
1. If you haven’t already, enable IMAP in Gmail -
http://mail.google.com/support/bin/answer.py?answer=776952. Install the addon from -
https://addons.mozilla.org/en-US/thunderbird/addon/63813. Restart when prompted.
4. When Thunderbird loads, either follow the new account wizard that should show if this is your first account, or go on “Tools > Account settings” and click “Add” to start the wizard.
5. You will now have Google IMAP in the options, select this and follow the few steps to get it setup.
Making Gmail folders “root” -
https://addons.mozilla.org/en-US/thunderbird/reviews/display/6381 (comment on 31.07.08).
1. Under “Account Settings”, select “Server Settings”, then “Advanced”. Enter “[Google Mail]” in the “IMAP server directory”.
2. Restart Thunderbird.
I found that, after doing this, no labels were shown in the Thunderbird view, this is a shame, as it looks much tidier. I reverted back to not using this. Any ideas??
Gmail View In Thunderbird -
http://nathanostgard.com/archives/2008/1/21/gmail-imap-thunderbird/You can “fix” the sort order to be like that of Gmails, sorted by thread and date. Thunderbird’s thread interpretation is rubbish and nothing like Gmail’s. It threaded all of my emails that had a blank subject together, not good. Try it if you like
1. But to do this, firstly, “Tools > Options > Advanced > General > Config Editor”.
2. Filter for “mailnews.thread_pane_column_unthreads”.
3. Double click the item to change it to false.
4. Back in the main window, go on “View > Sort by”.
5. Tick “Date”, “Decending” and “Threaded”.
Check For New Emails In All Folders -
http://www.howtogeek.com/howto/internet/setting-up-gmail-imap-support-in-thunderbird-2x/By default, Thunderbird only checks your Inbox for new emails. Other folders will only show new emails when you select them in the folder list.
1. Right click on the folder you wish to check in the folder view and select “Properties”.
2. Check “Check this folder for new messages”.
3. Repeat for all folders.
Update: Just found that there is a config option for this:
1. Open the config editor.
2. Filter for “mail.check_all_imap_folders_for_new” and change it to “True” by double clicking.
This means that you do not have to select the above option every time a new folder/label is created.
Offline Usage -
http://www.howtogeek.com/howto/internet/setting-up-gmail-imap-support-in-thunderbird-2x/1. Back in “Account settings”, select “Offline & Disk Space”. -
2. Under “Offline”, check both boxes, then click “Select folders for offline use”.
3. Tick whatever you need to be downloaded for offline use, personally, I want all my emails available if my internet goes down, like when I used POP3.
4. Download the “Sync On Arival” addon -
https://addons.mozilla.org/en-US/thunderbird/addon/1396.
5. When downloaded, open the .xpl addon file with Winrar, Winzip or similar.
6. Extract the “install.rdf” to your desktop and open it with notepad.
7. About half way down you will find the following:
1.01.5Change the “maxVersion” bit from “1.5” to “3.0”.
8. Save the modified file, close notepad and drag the file back into the zip archive, overwriting the original.
9. Install the addon as usual.
Now, when you receive an email, it will all be downloaded. The normal IMAP method is to just download headers (good for mobile devices).
Notes• With this setup, it is impossible to delete an email by just clicking “Delete” on an email (as I normally do). Deleting an email from any folder just removes that label from the email, including the inbox etc. If you delete an email from the “All Mail” folder, nothing happens, it stays there, it gets marked for deletion in Thunderbird, but on next sync, it gets marked back to how it was.
If you really need to get rid of an email (I don’t see why I would, it’s not like I’m going to fill my 7Gb any time soon) then drag it to the “Bin” folder.
• If you want an email to go into a folder, for example, you have an archived email that only exists in the “All Mail” folder. You have decided that you need to follow it up, so want it back in your Inbox to remind you. Just drag it out of “All Mail” into the Inbox and a copy will now exist in each. Same goes for other folders (from All Mail).
On the other hand, if you want to add a label to an email that is already in a different label (you are looking at an email with the “Purchase” label and want it to also have the “Amazon” label. Just dragging it across would only change the label, you would have to copy and paste from one to the other to get both labels.
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So, that works nice. I was just going to start setting up the calendar sync addons in Thunderbird when I stopped to think, do I really need Thunderbird?
Don't get me wrong, it's great software, but I could just use the web interface for Gmail, they are constantly making improvements, its easy to use, avalible anywhere etc. What do I really want from this:
- Calendar sync with my phone and Google Calendars
- Contact sync with my phone and Google Calendars
- Tasks sync with my phone and Google Tasks (Labs)
- Emails avalible anywhere
- Offline email use
So when I found some software called MyPhoneExplorer and looked at what it could actually do, for free, I was amazed.
It syncs contacts and calendars from Sony Ericson phones, straight to Google Calendars and contacts and it does it really well, unlike Outlook.
It supports multiple calendars, so I have my personal one, the one I share with Sarah and the Air Cadet calendars that I help maintain. I now have all this info on my phone as well as in the browser!! As icing on the cake, I also subscribe to the UK holidays calendar, which is synced to my phone, never forget when daylight savings is ever again!!
As for offline use, in Google labs is an offline function which works with Google Gears to download local copies of your emails. Not all of them, just the last xx number of days, depending on your usage, but I think this would be enough in the unlikely event of network failure.
The only one I am still working on is task sync. Google have not properly implemented this yet. So at the moment, I put taks in my phone, which MyPhoneExplorer syncs as a local copy. It throws up popup reminders just like Outlook does, so I'm pretty happy with that.
Seriously, if you have an SE phone, then check out that software, it's superb. I would use it over SE PC Suite any day. It supports all the usual SMS from your PC and even initiation of phone calls from your PC.
Hope that all makes sense! If you don't have a Sony Ericson phone, then seriously check out the Thunderbird method, it's great also. I haven't played with calendar sync yet, but I guess if Firefox addons are anything to go by, it will be great.
I might fire it up every now and then to download a local copy of my emails, Google could stop offering free emails tomorrow and having a local copy would be handy. You could also add a new account into Thunderbird, drag your Gmails into that and you would have all your emails back with someone else, headers and all.